If you have strong organizational skills, emotional intelligence, and the ability to manage high-level administrative tasks with confidentiality, the role of Personal Assistant to the Managing Director at TotalEnergies could be a strategic step in your professional journey. This position offers you the chance to support executive leadership at the highest level while developing insights into corporate operations and decision-making.
Job Title: Personal Assistant to Managing Director
Location: Lagos
Employment Type: Regular Position
Domain: Secretarial / Administrative Support
Application Closing Date: 6th August, 2025
About the Company
TotalEnergies is a leading global multi-energy company engaged in the production and distribution of energy sources including oil, natural gas, green gas, renewables, and electricity. With operations in over 130 countries and a workforce of more than 100,000 professionals, the company is committed to delivering energy that is cleaner, more reliable, and more accessible. TotalEnergies places sustainable development and innovation at the heart of its operations, offering wide-ranging career growth opportunities grounded in strong ethical values and safety standards.
Context & Environment
- The Managing Director 's office is sensitive and characterized by high levels of activity.
- Organization and information management skills (i.e. Confidentiality and good analytical sense) are vital to Management.
Activities
Are you a first-degree holder with capability to manage senior management team as a personal assistant to the Managing Director? Do you have the right profile, competencies, and emotional intelligence to coordinate the office of the Managing Director? If you desire to work and learn from top leaders, this might be the best role for you.
- Manages the Managing Director's daily itinerary.
- Keeps accurate schedule of important company activities and events for the Managing Director.
- Maintains an effective and efficient document management system.
- Follow up of designated tasks to ensure progress to desired deadlines.
- Schedule and prepare necessities for all Executive Committee Meetings.
- Processes incoming and outgoing mail and deals with telephone enquiries as appropriate on behalf of the Managing Director.
- Prepares a weekly report of expatriate personnel arrival and departures.
- Processes purchase orders and expense claims for the Managing Director's office.
- Prepares letters, speeches, and/or statements where necessary.
- Translates documents as needed from French to English and vice-versa.
- Maintains an efficient booking schedule for use of the Boardrooms and Meeting rooms.
Candidate Profile
- BSc. or HND or its equivalent in any discipline.
- Minimum of 2 years post graduate experience.
Qualities required:
- Reliability and Confidentiality are of paramount importance.
- Candidate must be high on Integrity – the quality of being honest and having strong moral principles.
- Strong Interpersonal skill - Ability to effectively communicate, interact, and work with other individuals and groups.
- Work experience and administrative experience within the company.
- Communication and Excellent presentation - Strong presentation skills, able to explain concepts concisely and accurately.
- Self-Motivated - Ability to drive oneself to take initiative and action to pursue goals and complete tasks.
- Must possess high numerate, language and computer skills.
How to Apply: Interested and qualified candidates should: Click here to apply online
Tip to Successfully Land This Role
When applying, make sure your CV clearly reflects your ability to handle sensitive information and support executive-level management. Emphasize past experience in managing schedules, coordinating meetings, processing reports, and preparing correspondence. If you’ve worked directly with senior leadership or C-suite executives before, provide specific examples of how you maintained confidentiality and supported their productivity.
Strong interpersonal skills are essential. Showcase your communication abilities—especially if you've written letters, speeches, or handled translation tasks. Fluency in French (or any prior translation experience) is a major plus and should be highlighted. You should also demonstrate competence with common productivity tools and your ability to handle tasks such as booking meetings, tracking reports, or managing executive calendars.
This is a role that calls for both trust and efficiency. If you’re organized, discreet, and self-driven with a passion for executive support, ensure your application reflects those traits before submitting through the provided link.
