If you're organized, reliable, and have strong foundational knowledge in finance operations, this Finance Assistant position with Malaria Consortium in Oyo offers a good opportunity to contribute to public health efforts through sound financial support. The role involves processing payment schedules, managing documentation, and supporting audits—all within a structured finance team environment.
Job Title: Finance Assistant
Location: Oyo
Employment Type: Full-time
Application Closing Date: 15th August, 2025 (11:59 PM)
About the Company
Malaria Consortium is one of the world’s leading non-profit organisations focused on the prevention, control, and treatment of malaria and other communicable diseases. It works with governments, partners, and communities to deliver integrated health programs targeting the most vulnerable populations. The organisation also supports broader child health and neglected tropical disease initiatives in Nigeria and across Africa and Asia.
Job Summary
- The Finance Assistant will provide finance functions including clerical work and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field offices in the zone.
- The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
- The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.
- The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.
Key Accountabilities
Finance work (50%):
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advise and attached to relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%):
- Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
- Prepare all invoice payments and obtain approval from the authorised personnel
Operations related work (30%):
- In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
- In-charge of collating timesheets of all field office staff.
- Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.
Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Qualifications and Experience
Essential:
- OND/HND or Bachelors in Accounting
- Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position
Desirable:
- Experience in working in INGO an added advantage
- Good working knowledge of Microsoft Excel and other software skills
Work-based skills and competencies:
Essential:
- Excellent interpersonal and communication skills
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritise multiple tasks
- Willingness to learn at all times
- A self-starter
Desirable:
- Working knowledge of accounting software is an added advantage
- Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage.
Application Closing Date: 15th August, 2025 (23:59pm)
How to Apply: Interested and qualified candidates should: Click here to apply online
Tip to Successfully Land This Role
To improve your chances, ensure your CV clearly shows experience with financial documentation, voucher processing, or payment schedule preparation. Mention any previous roles where you handled payment records, supported audits, or worked with NGOs or donor-funded projects.
Excel proficiency is highly valued, highlight this skill and include examples where you used it to track payments or manage schedules. If you’ve worked on collating timesheets, preparing vendor payments, or scanning and archiving finance records, make sure to include these specific responsibilities.
This role also involves routine collaboration with admin and technical teams, so soft skills matter. Showcase your ability to communicate well, stay organized, and manage multiple tasks with accuracy. If you're eager to work in a structured team while supporting public health goals, follow the application instructions and apply before the deadline.
