How to Write Your First Job Application Letter (Step-by-Step Guide with Examples)

Writing your first application letter can be intimidating. If you're just starting out, you may wonder what to include, how to present yourself, or if anyone would even consider you without prior experience. But here's the truth: every professional once stood where you are now, trying to get that very first foot in the door.

In this guide, I’ll walk you through each step of writing a strong application letter, even if you have no job experience yet. I’ll explain what to write, why it is needed, and how to present yourself confidently, whether you're a recent SSCE holder, a fresh graduate, or currently serving your NYSC.

What Is an Application Letter and Why Is It Called a Cover Letter?

Before I walk you through how to write one, it’s important to understand what an application letter really is, and why it’s mostly called a cover letter.

An application letter is a formal written message that you send to an employer to express your interest in a job opening. It's usually submitted along with your CV or resume. While your CV lists your qualifications, experience, and skills, the application letter introduces you as a person; it tells your story in a more personal and direct way.

Now, why is it also called a “cover letter” most of the time?

The term comes from the early days of job applications, when letters were physically mailed. The application letter was placed on top of your CV, literally acting as a “cover” to your documents. Over time, the name stuck, even into today's digital world.

For a first-time job seeker, this letter is more than just a formality or a "cover" as it seems. It gives you a chance to introduce yourself clearly, to explain why you’re interested in the job, and to clearly show your eagerness to learn and grow. In short, your cover letter is the first impression you give before an employer even looks at your CV.

Step-by-Step Guide to Writing Your First Application Letter

I’ll now walk you through the entire process, one step at a time, with clear explanations under each stage. This will help you understand the purpose behind each section and how to make your letter truly personal and effective.

Step 1: Begin with Your Contact Details and Date

Before writing the actual content of your letter, start by placing your contact information at the top left of the page. This lets the employer know who you are and how they can reach you.

You should include your full name, Email address (a professional one, preferably with your real name), your phone number, and the date the letter is written.

For example;

Jane Okoro
[email protected]
0803 123 4567
July 30, 2025

If you're sending a printed letter or using a formal structure, you may also include the employer’s contact information (name, company name, office address).

The example above will now look like this;

Jane Okoro
[email protected]
0803 123 4567
July 30, 2025

Human Resources Manager
XYZ Consulting Ltd.
No. 10 Adeola Street, Victoria Island
Lagos, Nigeria

Note: The layout above is optional for email applications, but it shows professionalism.

Step 2: Use a Professional Greeting / Salutation

Once your contact details are in place, open the letter with a polite greeting.

If you know the name of the hiring manager, that’s perfect; address them directly. It shows that you’ve taken time to research the company and its staff.

For example:

• Dear Mr. Johnson,
• Dear Ms. Adewale,

If you don’t know the name, that’s okay too. Use neutral but respectful greetings such as:

• Dear Hiring Manager,
• Dear Sir/Madam,

Avoid overly casual greetings like “Hello”, "Hi", or “Hi there.” Your greeting sets the tone for the rest of the letter.

Step 3: Don’t Forget to Include a Clear Title

Before starting the main content of your letter, just after your greeting and before the first paragraph, it’s important to include a bold, centered or underlined line title that clearly states what position you are applying for.

This line acts as a subject or heading and helps the HR manager quickly identify the purpose of your letter, especially if they are handling multiple job openings.

Example:

Dear Sir/Madam,

APPLICATION FOR THE POSITION OF OFFICE ASSISTANT

OR

Dear Hiring Manager,

Application for the Position of Marketing Intern

You can write it in all caps or with title case (first letter capitalized), either is acceptable, but make sure it is direct and matches the job title as advertised. Please avoid vague titles like “Job Application” or “Seeking Employment.”

After your greeting/salutation and heading, you should still restate the job title briefly in the first paragraph of the letter, just in case your letter is printed or read without the header.

Example:

I am writing to apply for the position of Office Assistant at RightStart Ventures...

This repetition reinforces your intention and keeps your letter aligned and focused.

Step 4: Write a Strong Opening Paragraph

Your first paragraph should clearly state who you are (briefly), what job you’re applying for, where you saw the vacancy announcement, and a short statement of your interest in the role.

Think of this paragraph as your first impression; it's your chance to grab the reader’s attention and show enthusiasm.

If you're applying after SSCE or as a graduate, say so plainly. This shows honesty and allows the employer to understand where you’re coming from.

Example 1: (An SSCE graduate, applying for the position of an Office Assistant):

I am writing to express my interest in the Office Assistant position at your company, as advertised on CareerPortal.ng. As a recent SSCE holder with a strong sense of responsibility and willingness to learn, I am eager to contribute and grow with your team.

Example 2: (NYSC member, applying for a Graduate Trainee role):

I am a current NYSC Corp member posted to Lagos State, and I am interested in the Graduate Trainee position advertised on your company’s LinkedIn page. I hold a B.Sc. in Economics from the University of Benin, and I am keen to begin my professional journey with a reputable organization like yours.

Don’t overthink this paragraph; just ensure to keep it simple, clear, and enthusiastic. Your goal is to say, “I’m interested, and here’s why.”

Step 5: Emphasize Your Strengths (Even Without Job Experience)

This is usually the part that first-time applicants worry about the most: the fear of “not having anything like previous job experience to offer.” But let me reassure you: you have more than you think.

Even if you haven’t worked before, you’ve still developed skills through school, volunteering, responsibilities at home, personal projects, or internships.

In this section, you can highlight one or more of the following in place of a previous work experience.

• Any school leadership positions (e.g., school prefect, class rep)
• Projects you worked on (academic or personal)
• Technical skills (e.g., Microsoft Word, Canva, typing)
• Soft skills (e.g., communication, time management, teamwork)
• Any internships, volunteer work, or NYSC work experience
• Language proficiency or public speaking skills

Example 1: (No Experience, Applying for Customer Service Role):

Although I have not worked in a formal setting, I have developed strong communication and problem-solving skills through my role as class secretary during my final year in school. I am also proficient in Microsoft Office tools and comfortable using email and online chat platforms.

Example 2: (A graduate applying for an Admin Assistant Role):

During my final year at the university, I interned for three months at a local logistics company, where I assisted with clerical tasks, data entry, and phone correspondence. This experience taught me how to stay organized and manage multiple tasks efficiently.

The key here is to present your experiences in a way that relates to the job you're applying for. Even running a small business or assisting at a family shop can show responsibility and customer service.

Step 6: Show You Understand the Role and the Company

Employers want to know that you're genuinely interested in them, not just looking for “any job.”

This is where you take a moment to show that you understand what the company does, and that you’ve taken time to read about the role.

Ask yourself what does this company do that interests me, what values do they promote that I really connect with, how can this role help me grow, and what can I contribute to their team? Then, write 2–3 sentences explaining this. It tells the employer: “I care enough to learn about you.”

For example:

I admire XYZ Consulting for its commitment to training young professionals and supporting innovation in the business sector. I believe this role will provide the mentorship and environment I need to start and grow my career.

This part is often what makes an application stand out. It demonstrates specific interest in a specific company, and not just sending the same letter to ten companies.

Step 7: Politely Ask for the Opportunity

As you wrap up your letter, it’s important to end on a respectful and hopeful note.

Let the employer know that you’d appreciate being considered for the role, that you’re open to further discussions, and that you’re available for an interview or follow-up. Keep this paragraph short, warm, and polite. It shows good manners and leaves a positive final impression.

For example;

I would appreciate the opportunity to further discuss how I can contribute to your team. Thank you for considering my application.

Even if you don’t get the job, a well-written letter like this can help you stay in their database for future openings.

Step 8: Use a Proper Closing

Now it’s time to sign off. Stick with standard professional closings. The one you choose depends on how you started your letter.

Use Yours faithfully, if you start with “Dear Sir/Madam” or Yours sincerely, if you started with the hiring manager’s name.

After that, write your full name. You can also include your phone number again, though it’s optional if already listed at the top.

For example:

• Yours faithfully,
• Jane Okoro
• 0803 123 4567

Real-Life Scenarios with Full Examples

Example 1: An SSCE Holder Applying for an Entry-Level Role

Assumption: You are Jane Okoro, an SSCE holder, applying to RightStart Ventures for the position of an Office Assistant

Jane Okoro
[email protected]
0803 123 4567
July 30, 2025

Dear Sir/Madam,

APPLICATION FOR THE POSITION OF OFFICE ASSISTANT

I am writing to apply for the Office Assistant position at RightStart Ventures advertised on CareerPortal.ng. As a recent SSCE graduate with a strong willingness to learn and grow, I am eager to start my career in a supportive and organized environment like yours.

Though I have no prior work experience, I have developed a strong sense of responsibility and time management while managing my family’s mini store. I am familiar with basic computer operations and possess strong organizational and interpersonal skills.

I am particularly drawn to RightStart Ventures because of your reputation for nurturing young talent. I am confident that my energy, reliability, and eagerness to contribute will make me a valuable part of your team.

Thank you for considering my application. I would be grateful for an opportunity to speak with you.

Yours faithfully,
Jane Okoro

Scenario 2: A Recent Graduate Looking for an Internship Role

Assumption: Your name is Samuel Adebayo, a recent graduate seeking a Marketing Intern position at Nova Creative Agency.

Samuel Adedayo
[email protected]
0810 234 5678
July 30, 2025

The HR Manager
Nova Creative Agency
Lekki Phase 1, Lagos

Dear Sir/Madam,

APPLICATION FOR THE POSITION OF MARKETING INTERN

I recently completed my B.Sc. in Mass Communication from the University of Lagos, and I am writing to express interest in the Marketing Intern position at Nova Creative Agency advertised on company's LinkedIn page.

As a student, I organized various campus events and worked on promotional campaigns that sparked my interest in branding and digital communication. I also completed a six-week digital marketing course where I learned to create content, manage social media accounts, and analyze engagement metrics.

I’m particularly excited about Nova’s focus on youth-centered brands and creative storytelling. I believe this internship will be a great opportunity to learn and contribute meaningfully to your campaigns.

Thank you for your time and consideration.

Yours sincerely,
Samuel Adedayo

Scenario 3: NYSC Corp Member Seeking a Graduate Trainee Position

Assumption: Your name is Chiamaka Umeh, and you are currently a serving Corps Member in Abuja, Nigeria, seeking the position of a Graduate Trainee with Beacon Technologies Ltd.

Chiamaka Umeh
[email protected]
0701 345 6789
July 30, 2025

Dear Hiring Manager,

APPLICATION FOR THE POSITION OF GRADUATE TRAINEE

I am currently undergoing my NYSC service year in Abuja, Nigeria, and I am writing to express interest in the Graduate Trainee position at Beacon Technologies Ltd as seen on the company's website.

I hold a B.Sc. in Computer Science from Nnamdi Azikiwe University, and I am passionate about building a career in tech and project management. During my undergraduate studies, I led a team project that developed a task management app as part of our final-year project. I also completed a virtual internship in project coordination during the lockdown.

Beacon Technologies stands out to me for its commitment to nurturing young talent through innovation and hands-on experience. I would be honored to start my career journey under your leadership.

Thank you for your consideration. I look forward to the opportunity to discuss further.

Yours sincerely,
Chiamaka Umeh


Now, Before You Submit

Here are a few final pieces of advice to ensure your application letter is polished and ready:

• Keep your tone formal but friendly; don’t sound robotic, but don’t get too casual either.
• Proofread carefully; avoid spelling or grammatical mistakes. First impression matters, right?.
• Keep it short and neat; three to five short paragraphs are more than enough.
• Tailor each letter to the job; avoid sending the same letter everywhere.
• Attach your CV or resume, unless the job ad says otherwise.

Conclusion

Writing an application letter for the first time may seem challenging, but once you understand the structure, it becomes easier with every attempt. What matters most, especially for a fresher, is that you show honesty, interest, and the readiness to grow.

You don’t need years of experience to be considered. Many employers are simply looking for someone responsible, eager to learn, and ready to work. Besides, the now employer was once in your shoes.